Adirondack 46er By-Laws
BY- LAWS OF THE
(UPDATED: FALL 2003)
ARTICLE 1
NAME
The Organization shall be called THE
ADIRONDACK FORTY-SIXERS, INC.
ARTICLE 2
PURPOSE
The Purpose of the
Organization shall be to protect and foster the natural resources within the
In furtherance of such purpose, the
Organization will seek through a program of correspondence to educate and
recognize those climbing the forty six Adirondack major peaks; to educate its
members and the public to become users who are safe, well-informed, and
prepared; to encourage enjoyment of the
Forest Preserve in a manner consistent with preservation of the wilderness; and to protect the wilderness through its
programs in trail maintenance, education, and conservation.
ARTICLE 3
MEMBERSHIP
Section 1: Eligibility
Eligibility for
membership shall be limited to those who have climbed and descended the summits
of the forty-six
Those who are climbing the forty six peaks
are expected to correspond
with the Organization.
Those who have completed the major peaks must file a questionnaire and
mountain list with the Office of the Historian thus becoming a "Recorded
Section 2: Members
A.
Members: Except as set forth in paragraph B of this
article, only persons eligible for membership who pay current dues shall be
considered "Members". " Members " are entitled to vote at meetings or by
proxy, and they shall receive all publications and general Organizational
mailings.
B.
Senior
Active/Past Service Members: Those
persons who have continually held membership since becoming eligible and who
have reached the age of 70; or who have been Members for 35 consecutive years,
or more, may elect to become
"Senior Active/Past Service" Members. Those so electing will continue to enjoy all
privileges of a member including a vote, but will not be required to pay
dues. The Executive Committee may also
confer such status on an individual for good cause shown.
Section 3
Responsibilities of membership:
Members and those
pursuing membership are expected to adhere to and support the purposes of the
Organization set forth in Article 2.
By tradition, climbers should correspond
from time to time with the Office of the Historian while climbing the forty six
peaks.
In addition, members are expected to:
1)
Place safety
first and foremost. This includes their
own safety, that of members in their party, and especially that of children and
others dependent upon them, and that of other hikers on the trail.
2)
Obey the
rules and regulations and other laws.
They should comply with regulations with respect to group size, camping,
and campfires, including DEC pronouncements concerning snowshoes and limitation
of hiking during mud season. Hikers
should respect the rights of private property owners.
3)
Follow the
principles of Carry
In/Carry Out, Walk Softly, and Leave No Trace.
They should not do anything which will damage or deface the natural
environment or objects of historical importance.
A failure to abide by these responsibilities may lead to the loss of
membership through action of the Executive Committee.
Section 4: Members are
strongly urged to give something back to the mountains, whether by trail work
or by other service.
ARTICLE 4
DUES
Dues are payable no
later than December 31st for the period of June 1st to
May 31st of the following year.
The power to determine the amount of the
ARTICLE 5
ADMINISTRATION
Section 1: Executive Committee
The Administration of
the Adirondack Forty-Sixers, Inc. shall be vested in
the Executive Committee. Final decisions
of the Committee shall be rendered by the elected officers, consisting of the
President, Vice President, Immediate Past President,
and six (6) Directors.
The Advisory members
to the Executive Committee shall be appointed by the President and approved by the Executive
Committee. They include the Recording
Secretary, the Treasurer, the Chair of the Office of the Historian, Trailmaster(s), "Peeks Magazine" Editor(s), the Outdoor
Leadership Coordinator., and the Merchandise Coordinator.
The President may appoint such other staff
and appoint such Committees as may be appropriate to carry out the business of
the Organization.
Section 2
Duties of the Executive Committee.
The Executive
Committee shall be responsible for the establishment of policy and the administration
and implementation of such projects
deemed appropriate and worthy to further the purposes of the Organization. The advisory members shall report to the
Executive Committee on a regular basis, may attend and participate in meetings
of the Executive Committee, but shall not be entitled to a vote.
ARTICLE 6
MEETINGS AND VOTING
Section 1: General Meetings
Semi-annual General
Meetings shall normally be held in the Spring and in
the Fall, the place and date to be determined by the President.
All Members (including "Senior
Active/Past Service" Members) present may vote. A person qualified to vote may do so by a
properly executed proxy delivered to the Recording Secretary prior to the
meeting.
Section 2: Executive Committee
Meetings
A.
Executive
Committee meetings will be called by the President during the week-ends of the
Semi-
B.
The
President may communicate an issue to the Executive Committee by mail or email
and request approval of a proposed action by return mail or email. The President shall set a reasonable deadline
for return response, after which he/she shall advise each member of the results
of any vote called for, and account for each member's individual response. For action to be taken, at least five (5)
members must respond. In no event shall
a mail or email vote be allowed under Article 8, Section 7, and Article 10.
Section 3: Plurality Vote
For all issues voted
on at a General Meeting or by the Executive Committee, decisions will be rendered
based upon a plurality of those votes cast, except as specified under Article
8, Section 7, and Article 10.
ARTICLE 7
OFFICERS
Section 1. Eligibility
Only
"Members",
eighteen years or older, or "Senior Active/Past Service" Members may
hold office.
Section 2. Elected Officers
A.
President: The President shall be the chief executive of
the Organization, shall chair the executive committee, shall be responsible for
performing the duties otherwise set forth in these bylaws, and shall be responsible
for calling meetings and conducting the business of the Organization.
B.
Vice
President: The Vice President shall advise and assist the President. Should the President become temporarily unable
to act as such, or shall the office become vacant, the Vice President shall
perform all the duties of the President until such disability ceases; or in
event of a vacancy
until the next election.
C.
Directors
(6) : The Directors as members of the
Executive Committee, shall have responsibility with the other elected officers, to set policy, to approve
expenditures of funds and revenue generating activities, help oversee the operation of the
Organization, and to do such other acts as may be deemed appropriate to
effectuate the purposes of the Organization.
D.
Immediate
Past-President. He/she serves as an
advisor to the President and the Executive Committee. In the Absence of the President and the Vice
President, the Immediate Past-President shall preside at meetings.
Section 3: Appointed Officers.
The Treasurer, Chair
of the Office of Historian, and Recording Secretary shall be appointed by the
President immediately following the election of the new officers at the Spring meeting. These
appointments are for one year. The
remaining appointed officers shall continue in office at the pleasure of the
President. The following positions
shall be considered ex-officio, non-voting members of the Executive
Committee.
A.
Treasurer. His/her duties and compensation shall be
specified by the Executive Committee. A
notebook containing a complete outline of his/her duties shall be kept by the
current Treasurer.
B.
Historian. Grace Hudowalski is permanently
designated Historian of this Organization.
C.
Chair of the
Office of Historian: His/her duties
shall consist of tracing and recording the history of the Organization, the
growth of its membership, and maintaining data relative to each individual's
climbs of the Adirondack major peaks.
His/her remuneration shall be specified by the Executive Committee.
D.
Recording
Secretary. His/Her duties shall consist
of recording the Minutes of all Executive Committee and Membership meetings and
after approval by the President, transmitting membership meeting minutes to the
Webmaster for inclusion on the 46er website.
E.
Trailmaster. The duties of this position include
coordination of trail
related volunteer activities, preparation and supervision of trail maintenance
work, and administration of appropriate awards as approved by the
Executive Committee.
F.
Peeks
Editor. The Organization shall publish
and distribute to its membership a magazine called "
G.
Outdoor
Leadership Workshop Coordinator. This
individual is responsible for organizing and conducting educational workshops.
H.
Merchandise
Coordinator: This person shall be
responsible for selection, ordering, and sale of the Organization's merchandise.
Section
4: Other Appointed Positions
The President, with the approval of the Executive Committee, may create
and fill such other positions as may by necessary to
carry out the business of the Organization.
Such positions shall not be ex-officio members of the Executive
Committee but may be invited to attend such meetings from time to time as may
be appropriate.
ARTICLE 8
ELECTIONS
Section 1. Frequency
Elections shall be
held during each
Section 2. Terms of Office
The President's and
Vice President's terms of office shall be one (1) year. Each Director's term shall be three years in
duration. Two (2) directors shall be
elected each year, with a total of six Director's serving at one time.
Section 3. Nominations
The President shall
appoint, subject to the approval of the Executive Committee, three (3) Active
or Senior Active/Past Service members at the
Nominations may also be made from the floor
at the spring meeting.
Notices of the
nominations by the committee shall be sent to all members entitled to vote not
later than the notice of the Spring Meeting.
Persons wishing to vote may do so by mail directed to the Recording
Secretary received no later than the day prior to the Spring Meeting. Persons in attendance at the meeting may vote
in person.
Section 4. Election Results
The Recording
Secretary shall count the votes received.
The candidate for each office who receives a plurality of the votes cast
shall be declared elected. The Recording
Secretary shall include the results of the election in the minutes of the meeting.
Section 5. Succession
Individuals elected
take office immediately upon
the conclusion of elections and shall serve until their
successors are elected. A Director who
has served a full term of three (3) years shall not be eligible for reelection
for a period of one year, but may be designated during that time to fill a
vacancy.
Section 6. Vacancies
Any vacancy occurring
before the expiration of the term thereof may be filled by the President with
the approval of the voting members of the Executive Committee at a special
meeting or by a mail or email vote. When
appointed to fill a vacancy, the individual so designated shall serve only
until the following election at which time a person shall be elected to fill
the unexpired term of the office.
Section 7. Removal from office
An elected or
appointed officer can be removed from office by a two thirds (2/3) vote of the members
present at a properly constituted meeting of the Executive Committee where a
quorum is present.
ARTICLE 9
EMBLEM
A facsimile (or a sample) of the official emblem shall be kept in the
custody of the Treasurer. The design and
colors are:
The current colors are yellow pantone 123C, green pantone 356C, and red
pantone 485C. The Executive Committee
shall have the authority to modify these as necessary.
Use or reproduction of the emblem for commercial purposes without the
express permission of
The Adirondack Forty-Sixers, Inc. is
prohibited. Reproduction by members
shall be for their personal use only.
ARTICLE 10
AMENDMENTS
The By-Laws may be amended by a favorable vote of three-fourths
(3/4ths) of those voting either in person or by proxy at a semiannual meeting,
provided notice of such proposed amendment(s) is sent by mail to all members
entitled to vote at least twenty (20) days in advance of the meeting date.
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